A maintenance record you’ll still understand in two years

“Filter done” makes sense today. Two years from now, which filter was it? What was the mileage? Where’s the receipt? A useful maintenance entry answers those questions without taking up a page.

Copy this into your notes or service log:

Date and mileage:
Reason or observation:
Work completed:
Who did the work?
Part, manufacturer, or part number:
Amount paid and receipt reference:
Anything still open?

For a cabin filter, the work field could read: “Cabin filter replaced; photographed the old part and the new packaging.” Record only what you actually paid. Leave the amount blank if you haven’t found the receipt. Say whether you did the work yourself or had a workshop do it.

If the work is still pending, write “planned” or “part ordered.” That way it can’t be mistaken for completed maintenance. If you share a summary when selling the car, leave out personal information the recipient doesn’t need.

Use the template on paper or attach the work to your vehicle in CapCar Garage. The E90 diary also includes a printable checklist.